As the Trip Partnerships Coordinator, you will play a crucial role in facilitating the launch of new partners and trips, as well as maintaining day-to-day communication with partners and internal stakeholders. Your strong organizational and communication skills, along with impeccable attention to detail, will be essential in ensuring smooth operations in a fast-paced environment.

Main Duties & Responsibilities:

• Share partner details with the Finance team for partner set-up.
• List all agreed trips, room types, dates, and prices on the Master Document.
• Add columns and formulas for conversion rates and buffer if pricing is in a foreign currency.
• Share documents with partners and request assets and necessary details.
• Log trip details in the Talent Trips Pipeline and request trip code assignment.
• Set up Go-live documents for each trip with copy and assets.
• Brief trip creation for Rezdy and Marketplace and move to the Trip Set-Up stage.
• Introduce partners to inventory managers and explain the process for inventory updates for on-site booking models.
• Create briefs for Welcome emails and coordinate with the Copywriter for review.
• Brief Welcome emails to CRM and notify partners when trips are live.
• Update Marketplace status and any missing details in the Trips Pipeline and Master shared document.
• Create booking logs in the Master Document and share reporting requirements with partners.
• Adjust conversion rates and update pricing in non-USD currencies on a monthly basis.
• Chase weekly inventory updates for on-site booking models.
• Ensure partners notify us of trips selling out or departures being confirmed for booking form models.
• Share regular updates on DHARMA and Marketplace features with partners.
• Proactively identify new trips launched by partners to onboard.
• Collate booking data in the format requested by the Finance team.
• Assist the Finance team with invoicing and reconciliation.

Necessary Skills and Experience:

• Junior-level experience with strong organization and communication skills.
• Impeccable written and spoken English.
• Ability to multitask and work efficiently in a fast-paced environment.
• Strong attention to detail and accuracy in administrative tasks.
• Experience in the Travel/Hospitality or Events industry is preferred but not required.