Job Overview:
We are seeking a proactive and detail-oriented Talent Operations Administrator to support our growing People & Talent team. This role will enhance the efficiency of our hiring processes, manage recruitment tools, and ensure a smooth experience for both candidates and internal stakeholders. You’ll play a vital role in optimising recruitment workflows, maintaining data integrity, and improving reporting capabilities.

Key Responsibilities:

• Manage the full lifecycle of job requisition and posting processes, ensuring accuracy and consistency across platforms.

• Maintain structured and clean candidate pipelines, helping to streamline interview stages and workflows.

• Support recruitment campaigns by coordinating administrative elements such as job ad tracking, sourcing channel performance, and campaign outcomes.

• Schedule interviews and coordinate logistics across time zones, working closely with hiring managers and recruiters.

• Act as a point of contact for candidates throughout the recruitment process, ensuring timely updates and a positive experience.

• Collect and track interview feedback and ensure follow-ups are completed promptly.

• Generate recruitment and performance reports, including hiring metrics, candidate funnel analysis, time-to-fill, and diversity tracking.

• Partner with HR and Finance to support workforce planning and resourcing insights.

• Assist in developing dashboards and templates to automate reporting and improve visibility across the team.

• Assist in the implementation and maintenance of recruitment tools, onboarding platforms, and internal documentation systems.

• Maintain internal playbooks, process documentation, and guides to support recruitment operations and hiring manager enablement.

• Ensure all recruitment data is properly captured and stored in line with data privacy regulations.

• Liaise with hiring teams to support headcount requests, role creation, and approval workflows.

• Coordinate cross-functional onboarding logistics with IT, HR, and Operations teams to ensure smooth transitions.

• Support process audits and candidate feedback initiatives to improve efficiency and experience.
  

Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, or a related field.

• 3–5 years of experience in talent acquisition operations, recruiting coordination, or HR support roles.

• Strong organisational and time management skills with a proven ability to handle multiple tasks simultaneously.

• High proficiency in Microsoft Excel or Google Sheets; familiarity with ATS, CRM, or HRIS tools is a plus.

• Excellent written and verbal communication skills, with a focus on delivering great internal and external service.

• Attention to detail, confidentiality, and the ability to work independently in a fast-paced environment.